Always the right name
Each person's computer writes down only what they say, so the name next to every line is right — as long as everyone uses their own microphone.
Why TeamMeet
Declare independence from gatekeepers.
We made TeamMeet the obvious choice for teams from every angle. Here's how it stacks up against Zoom, Google Meet and Microsoft Teams on privacy, what you get for free, who owns your data, and everyday features. Every ✕ links to their own website, so you can check it yourself.
No download · no account for guests · no time limit
01 · Privacy
You decide if you're recorded.
On Zoom, Google Meet and Teams, if you don't want to be recorded you have to leave, stay silent, or stop the recording for everybody. On TeamMeet you press one button, and only you are left out.
| What it means for you | TeamMeet | Zoom | Google Meet | Microsoft Teams |
|---|---|---|---|---|
| Don't want to be recorded? Stay in the meeting anywayOnly you are left out of the video, the written transcript and the AI notes. Everyone else is recorded as usual. | One button, any time | You have to leave the meeting1 | You're removed — or it stops for everyone2 | Say no and you can only watch3 |
| Your call doesn't go through the app company's computers — and you still get the recording and notesYour video and voice go straight to the people you're talking to, locked so nobody in between can see or hear them. | Every call, on every plan | Their most private mode turns off AI notes and cloud recording4 | Most private mode: top business and school plans only, and no recording or notes5 | Most private mode: paid add-on only, and no recording or AI6 |
| No account can open everyone's meetings — not ours, not your company's ITA meeting is only seen by the people in it and the people they share it with. | Only what someone chooses to share | The account owner can watch and share them7 | Your company's IT can search them all8 | Your company's IT can search them all9 |
| Your guest gets in because you said yesNot because an IT department somewhere allowed it. | You let people in, lock the door, or remove someone | Can be set to make guests sign in to Zoom first10 | Company IT decides who from outside can join11 | Company IT can block guests who aren't signed in12 |
What does reach us is what you get afterwards: the recording, the transcript and the chat. To write the transcript, the sound from your own microphone goes to Deepgram, a transcription company. The privacy page explains exactly how.
02 · What's free
Free means the whole meeting.
Their free plans cut your meeting off, and most of the recording, transcript and AI notes cost extra. Our calls go straight from computer to computer instead of through ours, so a long meeting costs us very little — and we don't charge you for the time.
| On the free plan | TeamMeet | Zoom | Google Meet | Microsoft Teams |
|---|---|---|---|---|
| No time limit on your meetingsOn the free plan, with three or more people. | Talk as long as you like | Cut off at 40 minutes — even one-on-one13 | Cut off at 60 minutes (one-on-one is longer)14 | Meetings cut off at 60 minutes15 |
| A recording and a written transcriptOn the free plan. | Every meeting, with 5 hours of video saved | Video saves to your own computer; the transcript costs extra1617 | Only if you pay1819 | Only with a Microsoft 365 subscription20 |
| AI notes after every meetingOn the free plan — and each note shows what was actually said. | Every meeting, with the quotes | Only 3 meetings a month21 | Only if you pay22 | Only if you pay2324 |
| A booking page where people pick a time with youOn the free plan. | And the meeting is ready, with their note on top | Taken off the free plan on 3 November 202625 | One booking page26 | Only with a paid license27 |
03 · Your data
It belongs to the people who were there.
Not just to whoever set up the meeting. Not to your company's IT department. And it doesn't disappear when you stop paying.
| Your data | TeamMeet | Zoom | Google Meet | Microsoft Teams |
|---|---|---|---|---|
| Everyone who was in the meeting gets the recording and notesGuests from other companies too. | Everyone who was in the call, on their own dashboard | Only if the account owner shares it7 | Only people at the host's company28 | Outside guests only if the host adds them29 |
| Stop paying and keep every recordingGoing back to free never deletes what you already have. | Nothing is deleted when you downgrade | Deleted 30 days after you stop paying30 | Can be deleted if you stay over your storage for 2 years31 | Over your storage: locked, then can be deleted after 6 months32 |
| No data collected about your calls behind the scenesUnless you turn it on yourself. | Off unless you turn it on | Some of it can't be turned off33 | Collects your device's ID and your internet address34 | Some is sent no matter what your settings say35 |
| Your meetings aren't used to train AIAll four apps promise this — it should be the minimum. | And the companies we work with promise it too | Promised since 202336 | Not without your company's permission37 | Promised38 |
04 · Features
The everyday basics are all here.
These are the things almost every meeting uses — and on most of them, all four apps are even. What they still do better is near the bottom of the page.
| In the meeting | TeamMeet | Zoom | Google Meet | Microsoft Teams |
|---|---|---|---|---|
| Join from your web browserNothing to download. Guests don't need an account. | Just click the link | Yes | Yes | Yes |
| Two people can share their screens at the same timeWithout one kicking the other off. | Side by side | If the host turns it on | Yes | Coming in November 202639 |
| Live captionsWords on screen as people talk. | With each speaker's name | Yes | Yes | Yes |
| Host controlsMute one person or everyone, remove someone, lock the meeting, let people in. | All of them | Yes | Yes | Yes |
| Choose your microphone, camera and speakersPlus shortcuts: mute, camera on and off, hold the space bar to talk. | Ctrl/⌘+D to mute, Ctrl/⌘+E for camera | Yes | Yes | Yes |
What else you get with TeamMeet
Notes you can check
Every point in the AI notes shows the exact words someone said. If those words aren't in the transcript, the point is left out.
Pictures while you talk
As you talk, TeamMeet draws your ideas as pictures — and a shared whiteboard changes when you ask it to.
An AI helper you call by name
Say "Ova" and ask a question. It answers in the chat, using what's been said in the meeting and a search of the web.
Documents from the meeting
Ask for the follow-up email, a one-page summary, or a to-do for your developers — written from what was actually said.
Bring your own AI
If you use your own AI assistant, it can join the meeting, follow along and add notes. Free, and no approval process.
Bring your old meetings
Upload transcripts from Zoom, Google Meet, Otter or Read AI, and they're searchable on your first day.
A booking link that sets up the meeting
People pick a time and say what it's about. The meeting is ready right away, with their note at the top.
05 · Their record
What they did with your trust.
These aren't our claims. Each one comes from a government regulator, a court, a research lab or the company's own announcement, with a link. Some are about the whole company rather than its meeting app — the card says which.
· Google Meet
Google is switching Meet's AI note-taker on automatically for many business customers
“Customers on Business Standard and Business Plus plans will soon see this setting turned ON by default”
· Google
A jury ordered Google to pay $425 million for collecting data after people turned tracking off
“must pay $425 million US for invading users' privacy by continuing to collect data for millions of users who had switched off a tracking feature”
· Google
France fined Google €325 million over ads placed between Gmail emails, and over cookies
“On 1st September 2025, the CNIL imposed a fine of 325 million euros on Google”
The CNIL is France's privacy regulator. CNIL
· Microsoft Teams
Europe objected to Microsoft bundling Teams with Office
“Microsoft has breached EU antitrust rules by tying its communication and collaboration product Teams to its popular productivity applications”
That was the European Commission's early finding in June 2024. In September 2025 Microsoft promised to sell Office without Teams, and the Commission made that promise binding — without ruling that Microsoft broke the law. European Commission, 2024 · 2025
· Google
Google agreed to pay Texas $1.375 billion over Texans' data
“Attorney General Ken Paxton secured a $1.375 billion settlement in principle with Google”
· Microsoft (email)
A U.S. government review found “a cascade of security failures at Microsoft”
“compromised the Microsoft Exchange Online mailboxes of 22 organizations and over 500 individuals around the world”
Hackers got into Microsoft's cloud email. U.S. Cyber Safety Review Board
· Google
Google agreed to delete billions of records from “private” Incognito browsing
“Google agreed to destroy billions of data records to settle a lawsuit claiming it secretly tracked the internet use of people”
· Zoom
Zoom changed its terms in a way people feared would let it train AI on their calls — then rewrote them
“Zoom had changed its terms back in March”
After the outcry, Zoom's new terms said it doesn't train AI on customers' audio, video or chat. Axios · Zoom
· Microsoft Teams
Teams stored people's login keys in plain, readable text
“Microsoft is aware of this issue but indicated it did not meet their bar for immediate servicing.”
Found by the security company Vectra — and Microsoft said it wasn't urgent enough to fix right away. Vectra AI
· Zoom
Zoom paid $85 million to settle claims it shared users' data with Facebook, Google and LinkedIn
The lawsuit “alleges the company shared personal data with Facebook, Google and LinkedIn”
· Microsoft
Microsoft's “Productivity Score” showed each worker's activity by name — then the names came off
“showed end-user names and associated actions over a 28-day period” — then: “First, we’re removing user names from the product.”
· Zoom
The U.S. government said Zoom claimed calls were fully encrypted when they weren't
“touting that it offered “end-to-end, 256-bit encryption” … when in fact it provided a lower level of security”
The same case covered Zoom software that got around a safety check in Apple's Safari browser. U.S. Federal Trade Commission
· Zoom
Researchers found the keys to some Zoom calls passing through servers in China
“we observed keys for encrypting and decrypting meetings transmitted to servers in Beijing, China”
· Zoom
Zoom had an “attention tracker” for people in meetings — and took it out
“Permanently removed the attendee attention tracker feature.”
06 · Gatekeepers
Declare independence.
We didn't invent the word “gatekeeper”. The European Union officially gave that title to Google's parent company and to Microsoft. And inside their apps, whether your guest can even get in comes down to an IT setting somewhere.
Officially “gatekeepers”
“The European Commission has today designated, for the first time, six gatekeepers - Alphabet, Amazon, Apple, ByteDance, Meta, Microsoft”
September 2023, under a European law called the Digital Markets Act. Alphabet is Google's parent company. The label covers services like Google Search, Chrome, Android and Windows — not Meet or Teams themselves. European Commission
Whether your guest gets in is an IT setting
“When this setting is turned off, anonymous users can't attend meetings hosted by anyone in your organization.”
That's Teams. Google has the same kind of switch for Meet, and Zoom can make guests sign in first. Sources 10–12
Your calendar decides which video app you get
“Only admin-installed add-ins will appear on the meeting compose screen, replacing the default Teams or Skype option.”
That's Outlook: only meeting apps your IT department installs show up. In Google Calendar, “your administrator controls the add-ons that you can use or install”. Microsoft · Google
Your meeting is kept in their cloud
“Meeting transcripts are saved in the meeting organizer's Google Drive”
That's Meet. Teams keeps them in the organizer's OneDrive, where company IT can search them. On Zoom, the account owner can watch and share them. Google · Sources 7, 9
What independence looks like
- A link is the door, and the host has the key. Nothing to install, and no IT department between you and your guest.
- Everyone who was there gets the recording and notes — and anyone can leave themselves out.
- Your own AI can join. Free, with no app store to get past.
- Leave whenever you like. Download any meeting on any plan, and bring your old ones with you.
Fair is fair. Where they're still ahead: calls with more than about ten cameras on, calling in from a phone line, breakout rooms, polls, blurred backgrounds, and the security certificates big companies ask for. They're on our list.
Make the switch today.
Start a meeting now — nobody needs an account, not even you. Or move your calendar over: get one link that's always yours, and swap it into your upcoming Zoom and Meet invites.
In their own words
Every ✕, half-mark and “only if you pay” above, in their own words, from their own websites. Checked on 25 October 2026. If something has changed, tell us and we'll update the page.
- Zoom “Click Leave and then Leave Meeting to opt out and exit the meeting.” support.zoom.com
- Google “If a participant declines consent, you can either require their removal from the meeting” — or let them stay by stopping the recording, transcription or Gemini notes. Google Workspace Admin Help
- Microsoft “If a participant responds 'No' to the question, they have a view-only meeting experience.” learn.microsoft.com
- Zoom “Enabling E2EE will disable the following in-meeting features:” — the list includes Zoom's AI features, cloud recording and live transcription. (E2EE is end-to-end encryption.) support.zoom.com
- Google Client-side encryption is in “Enterprise Plus”, “Education Standard” and “Education Plus”; in those meetings “Recordings”, “Transcriptions” and “Take notes for me” aren't available. support.google.com
- Microsoft “Meeting organizers must have a Teams Premium license to use E2EE for meetings.” · “Because the service can't decrypt media, some features that depend on service-side access aren't available.” learn.microsoft.com
- Zoom “Account owners can view and share recordings and transcripts of meetings and webinars hosted on their account” Zoom Privacy Statement
- Google “Meet retention rules apply to original Meet recordings and the logs for in-Meet attendance, notes taken by Gemini, chat, Q&A, transcripts” — from Google Vault, the tool company IT uses to keep and search them. Google Vault Help
- Microsoft “To locate Teams meeting audio and transcript content, create an eDiscovery search targeting the organizer's OneDrive.” learn.microsoft.com
- Zoom “The Only authenticated users can join meetings option requires participants to sign in before they can join a Zoom meeting.” support.zoom.com
- Google “Choose an option to specify who can join meetings created by your organization.” Google Workspace Admin Help
- Microsoft “When this setting is turned off, anonymous users can't attend meetings hosted by anyone in your organization.” learn.microsoft.com
- Zoom “Almost all meetings scheduled and hosted by Basic (free) users, on Free and Paid accounts, are limited to 40 minutes.” support.zoom.com
- Google “One-on-one meetings for up to 24 hours. Meetings with 3 or more participants for up to 60 minutes.” support.google.com
- Microsoft “In Microsoft Teams for personal use, you can create meetings of up to one hundred participants for up to 60 minutes.” support.microsoft.com
- Zoom “Computer recording is available to free and paid subscribers.” support.zoom.com
- Zoom Audio transcripts need a “Pro, Business, or Enterprise account”. support.zoom.com
- Google Recording is for paid Workspace plans and “Google One subscribers with 2 TB or more storage space”. support.google.com
- Google Transcripts are listed for paid Workspace plans — “Business Standard”, “Business Plus”, the Enterprise and Education plans, and “Workspace Individual”. support.google.com
- Microsoft “Record a meeting is available for Microsoft 365 Personal, Family, or Premium subscribers with a Teams personal account.” support.microsoft.com
- Zoom Free plan: “Meeting summaries (for 3 hosted meetings per month)”. zoom.us/pricing
- Google “This feature requires an eligible Google Workspace edition or Google AI plan.” support.google.com
- Microsoft “Copilot is available for Microsoft 365 Personal, Family, or Premium subscribers with a Teams personal account.” support.microsoft.com
- Microsoft “Intelligent recap experiences are available as part of Teams Premium, an add-on license” support.microsoft.com
- Zoom From 3 November 2026, “Zoom Scheduler Basic will no longer be included in Zoom Workplace Basic and Zoom Workplace Pro plans.” Accounts that switched it on before 4 September 2026 keep it. support.zoom.com
- Google “With a personal Google Account or Workspace Business Starter plan, you can create a single booking page” support.google.com
- Microsoft “You, as an organizer, need a Bookings license to create a Bookings with me page.” learn.microsoft.com
- Google “All invitees in the host's organization can open the attachment.” support.google.com
- Microsoft “All meeting invitees, except for external participants, automatically get a personally shared link.” · “The meeting organizer must add external participants to the shared list.” learn.microsoft.com
- Zoom “If the account was downgraded to Basic, cloud recordings are deleted after 30 days.” (Basic is Zoom's free plan.) support.zoom.com
- Google “If you're over your storage quota for 2 years, we might delete your content across Gmail, Drive, and Photos.” support.google.com
- Microsoft “Your existing files remain but are read-only.” · “After six months, Microsoft might delete your OneDrive and all files in it.” support.microsoft.com
- Zoom “The Required Diagnostic Data setting cannot be disabled.” support.zoom.com
- Google Service Data “includes device identifiers, identifiers from cookies or tokens, and IP addresses.” Google Cloud Privacy Notice
- Microsoft “Required service data about these services is collected and sent to Microsoft, regardless of any other policy settings that you have configured.” learn.microsoft.com
- Zoom “Zoom does not use any customer audio, video, chat, screen sharing, attachments … to train Zoom’s or its third-party artificial intelligence models.” Zoom
- Google “Your content is not human reviewed or otherwise used for Generative AI model training outside your domain without permission.” Google Workspace
- Microsoft “Prompts, responses, and data accessed through Microsoft Graph aren't used to train foundation LLMs, including those used by Microsoft Copilot.” learn.microsoft.com
- Microsoft “Two presenters can share a screen or window at the same time in a Teams meeting.” — still being built, planned for November 2026 (Microsoft 365 roadmap 80239). Microsoft 365 roadmap
Zoom, Google Meet, Google Workspace, Microsoft Teams and the other names here belong to their owners. We use them only to say whose product a row is about. TeamMeet's own claims are backed on the privacy, pricing and developers pages.